Project Coordinator

hybrid
Toronto, Ontario, Canada .
full-time . December 24, 2025

Description

About Scott

Scott Construction is a well-known and trusted General Contractor & Construction Manager based in Western Canada. With offices in Burnaby and Toronto, Scott has been providing construction management services and building relationships since 1984. Our diverse portfolio of projects finds us building amazing complex structures to smaller renovation projects for clients in the commercial, residential, institutional, industrial, and special projects sectors. Our vision is to be a progressive, industry shaping leader built on our culture of collaboration, social responsibility, and lasting relationships.

What we Offer

We have an award-winning culture that embraces flexibility and continuous improvement. Our culture is centered around our value of People First. We recognize the importance of our team members’ experience and measure our team engagement. We are recognized leaders in mental health and are actively involved within the community. We have an Impact Committee that focuses on sustainable business practices and is a Benefit Incorporation as well as Climate Smart certified. Our total rewards package includes RRSP matching, Wellness Allowance, and a well-rounded Benefits package. We also offer educational support, profit sharing and participation in our recognition and annual salary review program.

Base salary is determined by a combination of factors, but not limited to education, training, years of experience and internal equity.

Opportunity Summary

Reporting to the Senior Project Manager, you will be part of a team that collaborates to provide creative solutions for our clients and external/internal stakeholders. You will be supporting the project team on residential and institutional projects in the Greater Toronto Area (GTA).

Roles & Responsibilities:

Assisting the Project Manager & Superintendents to ensure that delivery of critical project elements is expedited and completed.
Administer subcontracts and purchase orders, coordinate subcontractor onboarding and contract execution.
Assist with cost tracking and change management, processing orders, including assessing cost and schedule impact.
Performing routine site visits and attending site meetings as requested by Project Manager.
Maintain project documentation, including drawings, specifications, RFIs, submittals and meeting minutes.
Track and manage document control systems and distribution to consultants and trades.
Support all aspects of the project including profitability, schedule adherence and customer expectations.
Contribute to maintaining project safety culture, support safety documentation and compliance reporting.
Assist with quality control documentation and inspection records.
Review subcontractor applications for payment.
Work with accounting department to ensure project accounting is accurate and timely.
Coordinate close-out documentation and support final inspections and project handover.
Ensure consistency with company procedures, reporting standards, and client requirements.
Model the Company Values

Scott Construction Values

People First | When we take care of people, we take care of Scott, our Industry, and our communities.
Safety Always | We owe it to each other to get home safely.
Seek Better Ways | Innovation and development fuels growth.
Get It Done | Find a solution, take the initiative, and deliver on every commitment.
Have Fun | Enjoy what you do.
Own It | Be accountable and take pride in each day’s work.

Qualifications

Diploma or degree in Construction Management, Engineering, Architecture, Building Technology, or related discipline.
2+ years of experience working in construction, project management or field experience.
Familiarity with drawings, specifications, contracts and consultant coordination.
Experience supporting schedules, budgets, procurement, and change management.
Strong MS Office skills, particularly Outlook, Word, and Excel.
Proficiency with project management software such as MS Project and Procore is an asset.
Solid understanding of construction processes, methods, sequencing and terminology.
Strong relationship building and track record of integrity when dealing with clients, consultants and trades.
Excellent organizational, time management, clear verbal, and written communication skills.
Ability to establish positive working relationships with a variety of people.

For further information, visit our web-site or our LinkedIn profile.

Scott Construction Group strongly encourages diverse candidates to apply to our welcoming and inclusive team!

Know someone who would be a perfect fit? Let them know!